BOE July 9, 2007
Unofficial Minutes
Submitted by Mary Stuewe
July 10, 2007

 

Unofficial Minutes

July 9, 2007

Regular Meeting

Mill Creek Valley USD #329

District Office

7:00 PM

   

Rodney Falk was sworn in as a new Board Member.

 

Ron Yocum, President, called the meeting to order with all of the Board Members present.

 

Craghead moved to approve the amended agenda to include adding an executive session and adding names for resignation and employment.  Silva seconded.  Motion carried 7-0.     

 

Hund nominated Ron Yocum for Board President.  Craghead seconded.  Motion carried 6-1, with Yocum abstaining.

 

Craghead nominated Duane Hund for Vice-President of the Board.  McCue seconded.  Motion carried 6-1, with Hund abstaining

 

Supt. Mahan thanked the principals and Don Westhoff for their hard work during the summer.

 

Principal Cleion Morton said that she and Cheryl Zeller were busy working on getting things rolling to “hit the ground running” by August 1st.  She is also planning on holding a transitional get-together for the 5th graders and 7th graders.  Principal Schuckman commented on how well the summer crew was doing with summer projects.  Also a big thank you to Diane Flerlage for her hard work in keeping the grounds looking good around AGS and WHS.

 

Technology Director Don Westhoff reported that the new copiers have been delivered.  Computers for the teachers have arrived and are being set up.  A new camera system is in place at the junior high.

 

Craghead moved to approve the consent agenda.  Hund seconded.  Motion carried 7-0.  The consent agenda included:  Approval of June 11, 2007 regular Board Meeting minutes and the June 27th special Board Meeting minutes;  Established the meeting schedule for the regular Board of Education meetings during the 2007-2008 school year to be the second Monday of the month, at 7:00 PM, at the District Office in Alma, with the October meeting to be held at Maple Hill Grade School, and the March meeting to be held at MCVJH at Paxico;  Approved the appointment of the following positions: Clerk of the Board, KPERS Agent, and District Public Records Custodian: Mary Stuewe; Deputy Clerk, Elaine Deiter; Treasurer of the District, Food Service Authorized Representative and Determining Official, Julie Meseke; Truancy Officers, Building Safety Officers, Building Activity Fund Supervisors, Student Record Custodians: Building Principals; Board Attorney: KASB Legal Assistance; Food Service Hearing Official, Freedom of Information Officer, Federal Programs Administrator, Title IX and Section 504 Administrator,  and District ADA Coordinator:  Superintendent Mahan;  and the Governmental Relations Board Representative Duane Hund;   Named the First National Bank of Wamego-Alma Branch, the Stockgrowers State Bank, and the Kansas Municipal Investment Pool as the official depositories for the district’s funds and that in accordance with HB 2122 of the 1985 Kansas Legislature, all

deposits shall be secured by 100% securities which shall exclude real estate mortgages;  Adopted the GAAP Waiver Resolution;  Authorized the establishment of Student Activity Funds at each of the schools for the 2007-2008 school year and that the Principal of each school be authorized and required to administer said funds as prescribed by Kansas Law;  Authorized the District Treasurer, with approval of the Superintendent, to pay such claims that provide a discount for early payment or for the assessment of a penalty for late payment may be authorized to be paid in advance; Named the Wabaunsee County Signal-Enterprise as the official district newspaper for the Mill Creek Valley Unified School District #329 for the 2007-2008 school year;  Approved renewal of the Program Agreement for the 2007-2008 school year between the Kansas State Department of Education and the Sponsoring Food Authority (USD #329);  Approved the signing of the Federal Program Statement of Assurances indicating that the district’s intention to comply with all federal rules and regulation as required for receiving federal money and in particular the rules and regulations;  Adopted the proposed fee schedule as follows:  Textbook Rental Fee - $30 for Kindergarten, $60 for grades 1-12; WHS Art, Gen. Shop, and Cabinet Making, $10 per semester, Spanish, $16 per year; French, $14 per year; Band, $5 per year, Student Planner, $7 per year, Lost Padlock at WHS or MCVJH, $4;  AGS Preschool Snack Fee, $50;  Driver’s Education, $160; Freedom of Information copies, 5 cents; Meal Prices as follows:  Student Lunches, $1.75 K-6, and $2.00 for grades 7-12;  Adult  Lunches, $2.60;  Student Breakfast: $1.10 for K-6, $1.25 for 7-12;   Adult Breakfast, $1.75; and Extra Milk, $0.25 per half-pint;  Approved the minimum school year using hours for the 2007-2008 school year;  Approved the annual membership fees for the District to join the KASB, NCA (WHS), KSHSAA (WHS & MCVJH), and Greenbush Service Center.  Approved the $1100 fee for the district’s membership in the KASB Legal Assistance Fund group;  Approved student insurance coverage with Student Assurance Services; Established petty cash fund limits for the district’s schools as follows:  District Office - $1500, WHS-$750, MCVJH- $250, AGS-$250, MCVMS - $250, MHGS- $250, and Food Service - $250;  Established the mileage rate for reimbursement at the State of Kansas’ established rate for use of a personal vehicle for approved school related business travel; Rescinded all previous board policy and adopt the policies as printed; and Approved payment of final 2007-2008 bills.

 

Craghead moved to approve a Quit Claim Deed for School District #3 to the District #3 Community Club.  Silva seconded.  Motion carried 7-0.

 

Yocum moved to go into executive session for ten minutes for matters concerning an individual, such as a student.  The purpose of the session was to protect the privacy rights of a student who is identifiable.  Hund seconded.  Motion carried 7-0.  The board reconvened at 7:40 PM.

 

Craghead moved to approve the school handbooks for AGS, MHGS, MCVJH, MCVMS, and WHS with modifications as suggested.  McCue seconded.  Motion carried 7-0.

 

Yocum moved to change the purchasing authority of the superintendent to $10,000 and change Policy DJ of bid expenditure to $20,000 per state law.  A first reading of these policies will be on the August board meeting agenda.  Silva seconded.  Motion carried 7-0.

 

Hund moved to approve the bid of $8,130 from Auto-Chlor for a dishwasher at the Maple Hill kitchen.  Craghead seconded.  Motion carried 7-0.

 

Yocum moved to regretfully accept the resignation of Jeff Stuewe as Wrestling Coach and JH Asst. Football Coach, Bill Glotzbach, Bus Driver, and Julia Flach, MHGS Teacher Aide.  Hund seconded.  Motion carried 7-0.

 

Yocum moved to approve the employment of Amy Cassell as half-time CAD Instructor and Yearbook Advisor; Stacey Westhoff as Summer help for Technology, Tina Lannon as Cook at Paxico, and Kathy Meinhardt and Ramona Roth as Lunchroom aides.  Hund seconded.  Motion carried 7-0.

 

There was a consensus of the board to advertise for a half-time VPL instructor at WHS.

 

The board took a five-minute break.

 

Yocum moved to go into executive session for ten minutes to discuss negotiations.  The purpose of the session was to protect the districts right to the confidentiality of its negotiating position, and the public interest.  Hund seconded.  Motion carried 7-0.  The board reconvened at 9:00 PM.

 

Hund moved to go back into executive session for fifteen minutes to discuss non-elected personnel.  The purpose of the session was to protect the privacy interests of an identifiable individual.  Falk seconded.  Motion carried 4-0, with Yocum, Craghead, Falk and Hund voting yes.  The board reconvened at 9:15 PM.

 

Yocum moved to ratify the negotiated agreement with MCVEA for the 2007-08 school year.  Hund seconded.  Motion carried 7-0.

 

Yocum moved to approve the administrative salaries as presented.  Craghead seconded. Motion carried 7-0.

 

Yocum moved to approve the Classified salaries for the 2007-08 school year with a 5% increase.  Silva seconded.  Motion carried 7-0.

 

The following was discussed in the Superintendent Comments:   Dr. Mahan had been at MHGS measuring for the possibility of a modular being moved there. This idea has been put on hold until next Spring;  Camera system has been installed at MCVJH;  Looking at re-keying the Paxico facilities;  mileage rate change effective July 1st, and new emphasis on usage of school vehicles;  Will be working with Steve Willett in regards to legal description of property lines; and Letter sent to Sue Woods congratulating her on the award she received from Heartsprings.

 

A work session was conducted to work on goal setting.

 

Hund moved to adjourn.  Yocum seconded.  Motion carried 7-0.  The meeting was adjourned at 10:10 PM.

 

Submitted by Mary Stuewe, Clerk

 

 

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